Employee schedule - A Notion Template

5 ratings

How can I efficiently manage employee schedules using Notion?

Managing employee schedules can be a hassle. You must deal with multiple shifts, tasks, and conflicts while keeping your business running smoothly. That is the reason I have created the Employee Schedule Template for Notion.

This template lets you easily plan and track your employee schedules in one place. You can choose from six different views, customize them to fit your needs, and see everything at a glance. Whether you run a restaurant, a retail store, a healthcare facility, or any other type of business, this template will help you save time, reduce errors, and improve employee satisfaction.

Choose the view that suits your needs, whether it is a detailed breakdown of each employee's schedule for the day, or a comprehensive overview of the entire week's schedule, allowing you to quickly identify overlaps, conflicts, or lack of workforce.

This Employee Shift Planner helps you do your personnel scheduling efficiently. Staff Scheduling with ease.

How does it work?

Using this template is simple and intuitive. Just follow these steps:

  • Create a free Notion account (if you don’t have one already) and purchase the template.
  • Open the link to the template and duplicate it to your own workspace.
  • Select the view that best suits your business from the six options: overview table, timeline, board by employee, board by position, calendar, and table by employee, or use them all at once.
  • Input your employee names, positions, shifts in the corresponding fields.
  • Enjoy the convenience and clarity of managing your employee schedules with Notion.

Why choose this template?

This template is intended to make your life easier and your business more efficient.

What do you get?

When you purchase this template, you get:

  • Access to the Employee Schedule Template for Notion with six different views and unlimited customization options.
  • A bonus guide on how to use and optimize the template for your business.
  • A lifetime update guarantee. Whenever we make improvements or add new features to the template, you will get them for free.

How to get it?

Ready to take your employee scheduling to the next level? Click the "I want this!" button to get the Employee Schedule Template for Notion today.

You will receive an email with the link to the template and the instructions to access it.

What is this "Customized version" of the template?

I don't believe in "one-size-fits-all" solutions. Any business may have different requirements, different approaches.

If the Employee Schedule is generally what you need, but you have some specific requirements to make it useful for your business, you should choose the Customized version of the template.

For the customization, you will give me the details of your business, how your process looks like currently and what you want to achieve and optimize. I will suggest and implement improvements to this template and potential integrations or other solutions that may be useful for your case. I will also suggest and implement other solutions that may be useful for your case.

Some examples of the customized employee schedule

1) The client required a method to track recurring availability.

Custom implementation of weekly Shift schedule

The solution allows him to select if an event is recurring or one-time, on which day the employee is available and for how long.

2) The client needed a different approach to tracking the number of events and duration in a specific month.

Custom implementation of the employee schedule template

There's a summary view in the solution to catch any issues right away.

Summarized monthly view for a customized slot schedule template

3) The client was looking for a way to track contractors and costs related to property management and repairs.

Time sheet with prices used in property management

4) The customer wanted to use the template as a "work time clock" or "punch clock"

Tally forms were integrated into the template. Employees only selected the time of start and time of end of their shifts.

5) The client requires a "punch clock" staff rota template within Notion.

This solution was made using Database buttons which set start and end times when the user clicks on them.

Punch clock in Notion using database buttons

These are only a couple of examples of how the template can be customized.

Is the customized version right for me?

If you have a use case that can't be covered by the default template (typical examples are different time spans, different way of using the timetable, different way of calculating the durations, automatic cost calculation, ...) you could use a customization.

Please don't hesitate to contact me to discuss the details.


Here are some of the most frequently asked questions about the Employee Schedule Template for Notion.

  • What is Notion?
    Notion is a highly configurable productivity and note-taking tool. You can use it to create notes, documents, databases, wikis, projects, and more. You can also customize and integrate Notion with other apps and tools you use.
  • How do I use this template?
    To use this template, you need to have a free Notion account and purchase the template. After you purchase the template, you will receive an email with the link to the template and the instructions to access it. You can then duplicate the template to your own workspace and start using it.
  • Can I customize this template?
    Yes, you can customize this template to fit your specific needs and preferences. You can change the views, fields, filters, and formulas as you wish. You can also add notes, attachments, and comments as needed.
  • How do I get updates and support?
    When you purchase this template, you get a lifetime update guarantee. Whenever I make improvements or add new features to the template, you will get them for free. If you are not satisfied with the template for any reason, you can contact me, and we will find a solution.
  • How do I get a customized version?
    If you require a customized version of this template, please select the Customized version of the template, and buy it. You will be asked to tell us more about your business and what you want to do with the template. We will then create a customized version for you.

For more:

I want this!

Satisfaction guaranteed!

Thank you for your interest in my digital product.

I appreciate your trust in my offerings. Please note that due to the digital nature of the product, all sales are final. However, I am fully committed to your satisfaction.

Once your payment is received, you will gain immediate and unlimited access to the valuable resource you have purchased. I believe in providing exceptional value and ensuring that my customers receive the best experience possible.

In the unlikely event that you are unsatisfied with the product, I encourage you to reach out to me. I genuinely care about your experience and would love the opportunity to make it right. Let's start a conversation, and together, we will explore how I can provide even more value to meet your needs.

Your satisfaction is of utmost importance to me, and I appreciate your feedback. I am here to support you on your journey, so please don't hesitate to contact me with any concerns or questions you may have.

Once again, thank you for choosing my digital product.

Last updated May 22, 2023

You'll get a template database with different layouts, examples and tips and tricks

Overview table
Board by Day
Board by Position
Table by employee
Tips and tricks
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Employee schedule - A Notion Template

5 ratings
I want this!